An AmeriCorps program connecting service members and under-resourced communities throughout Washington state
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An AmeriCorps program connecting service members and under-resourced communities throughout Washington state
Below is a combined calendar for both members and site staff. Not all items may apply to you. Use the navigation at the top of the calendar to view other months or change how dates are displayed.
We send out communication through govdelivery.com. Monthly bulletins, updates on program changes, and breaking news from past months are archived here.
September 3: Monthly Bulletin
October 1: Monthly Bulletin
November 5: Monthly Bulletin
December 3: Monthly Bulletin
January 7: Monthly Bulletin
Members may serve a limited portion of their service term with state agencies, tribal government, or charitable organizations other than their sponsoring organization. Please read the alternative service policy before submitting your alternative service form.
POL#122- managing alternative service (.pdf)
Alternative service form (.pdf)
Service sites may need to utilize an American Sign Language interpreter when hosting an AmeriCorps member with a hearing impairment. Click the link below for a list of ASL interpreters registered with Washington State.
Insurance certificate samples to be used as a guide for what should be included on a certificate submitted to WSC.
This form is to be submitted to WSC by a Sponsoring Organization prior to a change in a member’s project site staff during the program year.
This form is to be submitted to WSC to document a member’s activities during deployment to aid in disaster response efforts. Reference WSC policy #POL-160, Managing Member Deployment for Disaster Response.
All service-related accidents/injuries need to be reported to WSC/WRC. The effected member completes the first page of the report. Service site staff person completes the second page.
This form does not replace an L&I claim form.
Member performance evaluation form (.doc)/(.pdf)
*Download and open the form as a pdf to sign electronically.
1700 Hour Service-Terms:
1st evaluation due date:
2nd evaluation due date:
1200 & 900 Hour Service-Terms:
11/1 & 11/16 Starts –
12/1 & 12/16 Starts –
January 2nd & 1/16 Starts –
2/1 & 2/16 Starts –
Use this form with your member to guide conversations and planning around connecting your member’s personal and professional goals with opportunities during their service term, then review during performance evaluations.
The Member Service Agreement is the contract between members and WSC for the duration of the service term. It explains benefits, rights and responsibilities as a WSC AmeriCorps member, as well as the expectations and responsibilities of the Sponsoring Organization.
Any person who is not a WSC/WRC AmeriCorps member and appears in media shared with us must complete a media release form before we can include the media in any publication.
For service projects or community events you’ll be holding throughout the program year involving participation by your WSC AmeriCorps member(s), we would like to know what you may have planned, so we can help generate media coverage.
Please complete and return this questionnaire to your coordinator at least two weeks before your event or project.
Download logos, image assets, videos, brand guidelines, and more to help promote service.
The AmeriCorps branding guide (updated in 2020) describes standards and requirements when using the AmeriCorps logo, speaking about AmeriCorps, publishing information related to AmeriCorps on paper, a wesbsite, or social media.
It is mandatory that one of these posters are placed to let people know that AmeriCorps Members are serving with your organization.
AmeriCorps Serving Here Poster (WSC)
AmeriCorps, WSC, and WRC logos are available for your use. Follow the AmeriCorps branding guide when using its logo.
AmeriCorps – Washington – Navy (.png)
AmeriCorps – Washington – White (.png)
Service Corps (.png)
Reading Corps (.png)
These recruitment resources are available for your use to promote Washington Service Corps positions in your area. The recruitment flyer contains an overview of member service term requirements and benefits, as well as WSC contact information. Our Service Corps and Reading Corps media templates may also be useful in your local recruitment efforts.
“Choose AmeriCorps” marketing toolkit
Site Recruitment Plan
Draft Recruitment Communications
Draft Recruitment Communications
External Listing Template
External Listings Template (docx.)
Social Media/Online Graphics Templates
Blue/Green Wave Template 1 (docx.)
Blue/Green Wave Template 2 (docx.)
Blue/Green Wave Template 3 (docx.)
Blue/Green Wave Template 4 (docx.)
Social Media/Website Focus Area Graphics
Disaster Services Graphic (docx.)
Economic Opportunity Graphic (docx.)
Environmental Stewardship Graphic (docx.)
These selection resources, screeners, rubrics, etc. are provided to support your selection process. You can use as many or as few of the resources as you need or tailor them to better fit your process.
Interview guidance and sample questions (.docx)
Initial applicant screener template (.docx)
Initial applicant screener template (.xlsx)
Help us spread the word to potential members, service sites, and supporters. Use these resources to communicate with your community and decision makers about the difference AmeriCorps members make.
All site staff are required to take the required Core Online Trainings throughout the service term to ensure you have the foundational knowledge needed to successfully manage your AmeriCorps members. Initial enrollment training can be found on our website. All other trainings can be found on TalentLMS (Learning Management System). If you are site staff, and have not received login information for our LMS, contact our training specialist Bryce Bateman.
All member training will be held online.
Contact Training Specialist, Bryce Bateman, if you have not received an invitation to your training.
Every three months, staff from each service site submits a report which highlights the successes and challenges of their WSC/WRC member(s), site progress toward performance measure goals, and what support is needed from WSC/WRC program staff. Quarterly reports will become available at least two weeks before the due date. Contact us if you do not receive an automated reminders from America Learns beginning 2 weeks before each due date.
Quarter 1: December 15th
Quarter 2: March 15th
Quarter 3: June 15th
Quarter 4: September 15th
See the quarterly reporting training below for a general overview of how to submit performance data. For more detailed info on your specific focus area and performance measure, visit our data and performance measurement page.
Questions?
Email WSC Data Analyst Robert Brader or call (360)-890-3524
Click the links below for performance measurement instructions and data reporting expectations. See the categories below for more detailed information on specific reporting topics.
Questions?
Email Data Analyst Robert Brader or call (360) 890-3524
We recommend using either Microsoft Edge or Google Chrome when accessing Timetracker.
TimeTracker is a cloud-based service hours reporting system. Over the course of each month, WSC/WRC members record their service hours in the TimeTracker system. Every two weeks, members will digitally save and submit their timesheet to their site staff. Site staff will review the timesheet, returning the timesheet to the member for corrections if needed, and approving the timesheet if there are no corrections needed. Finally, a site and member services coordinator will review the timesheet and contact site staff if needed.
NOTE: The trainings below are for reference only. To get credit for completing the required training, site staff should access them via their WSC TalentLMS account.
Step 1: Review the 1st training video or read the transcript on how to set up a Secure Access Washington account (SAW) and login to the Time Tracker System. There is also a written job aid with visuals on this process.
Step 2: Notify WSC of the email address you used to create your SAW account.
Step 3: Review the training videos or written transcripts below to learn how to use TimeTracker.
Forgot SAW username or password? Click here.
Experiencing problems in the system? Please contact your SMSC.
NOTE: The trainings below are for reference only. To get credit for completing the required training, site staff should access them via their WSC TalentLMS account.
Step 1: Review the 1st training video or read the transcript on how to set up an account and login to the Time Tracker System.
Step 2: Email your Program Coordinator, with your esd.wa.gov email address and which WorkSource office you’re at.
Step 3: Review the training videos or written transcripts below to learn how to use TimeTracker.
Experiencing problems in the system? Please contact your SMSC
This policy outlines expectations for those overseeing WSC members, including their responsibility regarding informing WSC of site staff changes, member orientation, disciplinary action, and retention strategies.
This Policy applies to the selection of all Washington Service Corps (WSC) AmeriCorps members, including Washington Reading Corps (WRC) and any other AmeriCorps project area managed by WSC.
All WSC AmeriCorps members must pass all grant-required Criminal History Checks in order to be eligible to serve or accumulate service hours in a WSC program.
Service Site Staff are exempt from this requirement. NSCHCs are NOT conducted on these individuals.
This policy outlines the responsibility of site staff to ensure service hours are reported correctly, and to provide their WSC member(s) with the opportunity to fully complete their service requirements.
This policy outlines the responsibility of site staff to ensure member service activities are allowable, and not prohibited by CNCS or WSC.
This policy outlines the process for selecting appropriate alternative service projects, and recording and verifying alternative service hours.
This policy outlines standard practices for member leave under circumstances including holiday leave, administrative hold, disciplinary suspension, armed forces reserves, and jury duty.
This policy outlines expectations surrounding member participation in WSC regional trainings or the WRC institute, and the service site’s responsibility to ensure member attendance and reimburse member travel costs.
This policy outlines the expectations and standards regarding teleservice to ensure program compliance.
FRM-125A-Limited-Teleservice-Authorization-and-Verification (.docx)
FRM-125A-Limited-Teleservice-Authorization-and-Verification Form (.pdf)
This policy outlines expectations for sponsoring organizations with regard to providing additional benefits to members.
This policy outlines expectations for WSC member conduct, site staff responsibility for ensuring members understand rules of conduct, and standard disciplinary procedure.
This policy outlines expectations for WSC member appearance and use of service gear, and site staff’s responsibility to provide guidance on proper attire for the service environment.
This policy outlines expectations for managing member service related accidents and injuries, and site staff responsibility to ensure their member(s) follow WSC procedures in the event of a service-related accident or injury.
This policy outlines expectations for the request and provision of reasonable accommodations, as well as the procedure for filing a discrimination complaint.
This Policy/Procedure applies to all Washington Service Corps (WSC) AmeriCorps members, including Washington Reading Corps (WRC), and any other AmeriCorps project area managed by WSC, who wish to request a pro-rated education award due to compelling personal circumstances.
This policy outlines the standard procedure for the transfer of a WSC member from one sponsoring organization to another.
This policy outlines the standard procedure for the refilling of a WSC member position when a member exits prior to 30% completion of their service term.
This policy outlines the standard procedure for managing member deployment for disaster response, and the conditions of deployment.
This form provides guidance on how to help WSC member(s) apply for and receive child care.
Our member exit forms are now online! Contact your coordinator to get started.
Standard Exit
Non-Standard Exit
Please contact your SMSC prior to the member leaving service early. These include the following situations:
