An AmeriCorps program connecting service members and under-resourced communities throughout Washington state
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An AmeriCorps program connecting service members and under-resourced communities throughout Washington state
Below is a combined calendar for both members and site staff. Not all items may apply to you. Use the navigation at the top of the calendar to view other months or change how dates are displayed.
We send out communication through govdelivery.com. Monthly bulletins, updates on program changes, and breaking news from past months are archived here.
March 1: Monthly Bulletin
February 1: Monthly Bulletin
January 9: Monthly Bulletin
December 7: Monthly Bulletin
November 2: Monthly Bulletin
October 5: Monthly Bulletin
September 1: Monthly Bulletin
Members may serve a limited portion of their service term with state agencies, tribal government, or charitable organizations other than their sponsoring organization. Please read the alternative service policy before submitting your alternative service form.
POL#122- managing alternative service (.pdf)
Alternative service form (.pdf)
This form is available for your use during member selection. You may send this form to member applicant references in order to learn more about the applicant.
Service sites may need to utilize an American Sign Language interpreter when hosting an AmeriCorps member with a hearing impairment. Click the link below for a list of ASL interpreters registered with Washington State.
Insurance certificate samples to be used as a guide for what should be included on a certificate submitted to WSC.
This form is to be submitted to WSC by a Sponsoring Organization prior to a change in a member’s project site staff during the program year.
This form is to be submitted to WSC to document a member’s activities during deployment to aid in disaster response efforts. Reference WSC policy #POL-160, Managing Member Deployment for Disaster Response.
All service-related accidents/injuries need to be reported to WSC/WRC. The effected member completes the first page of the report. Service site staff person completes the second page.
This form does not replace an L&I claim form.
This form is used twice during the member’s service term to document and acknowledge the member’s progress and performance during their service term.
Member performance evaluation form (.doc)/(.pdf)
*Download and open the form as a pdf to sign electronically.
1st evaluation due date:
2nd evaluation due date:
The Member Service Agreement is the contract between members and WSC for the duration of the service term. It explains benefits, rights and responsibilities as a WSC AmeriCorps member, as well as the expectations and responsibilities of the Sponsoring Organization.
Members will complete this form prior to any alternative service activities.
If the Sponsoring Organization ascertains that the Member’s position is the same or substantially similar to that of union-represented employees of the Sponsoring Organization or service site, the Sponsoring Organization must obtain and provide written concurrence of the AmeriCorps placement from the local labor organization. This sample statement provides an example of concurrence by a labor organization.
AmeriCorps service terms are often full of noteworthy events. Our best practices for contacting media and legislators contains tips and resources that can help you make the most of your public appearances.
Any person who is not a WSC/WRC AmeriCorps member and appears in media shared with us must complete a media release form before we can include the media in any publication.
For service projects or community events you’ll be holding throughout the program year involving participation by your WSC AmeriCorps member(s), we would like to know what you may have planned, so we can help generate media coverage.
Please complete and return this questionnaire to your coordinator at least two weeks before your event or project.
Download logos, image assets, videos, brand guidelines, and more to help promote service.
The AmeriCorps branding guide (updated in 2020) describes standards and requirements when using the AmeriCorps logo, speaking about AmeriCorps, publishing information related to AmeriCorps on paper, a wesbsite, or social media.
AmeriCorps, WSC, and WRC logos are available for your use. Follow the AmeriCorps branding guide when using its logo.
AmeriCorps – Washington – Navy (.png)
AmeriCorps – Washington – White (.png)
Service Corps (.png)
Reading Corps (.png)
Our recruitment resources are available for your use to promote Washington Service Corps positions in your area. The recruitment flyer contains an overview of member service term requirements and benefits, as well as WSC contact information. Our Service Corps and Reading Corps media templates may also be useful in your local recruitment efforts.
Recruitment plan checklist (.docx)
Recruitment flyer (.pdf)
Newspaper classified ad template (.docx)
Newspaper public service ad template (.docx)
Craigslist ad template (.docx)
Public service radio announcement template (.docx)
Blank poster (.docx)
Our recruitment resources are available for your use to promote Washington Service Corps positions in your area. The recruitment flyer contains an overview of member service term requirements and benefits, as well as WSC contact information. Our Service Corps and Reading Corps media templates may also be useful in your local recruitment efforts.
Pre-interview
Screening Applications- 3 common red flags (.docx)
Requirements and benefits of service form (.docx)
AmeriCorps candidate readiness checklist (.docx)
Interview
Recommended interview questions form (.docx)
Post-interview
Recommended reference question form (.docx)
Display a poster in a conspicuous location at your service site to show support for your member(s).
Help us spread the word to potential members, service sites, and supporters. Our tipsheet contains some ideas about how to best promote the AmeriCorps program.
The WSC program brochure provides a concise description of the Washington Service Corps service requirements and benefits for potential members.
CNCS online courses and resources contain useful information regarding many aspects of AmeriCorps program management.
A number of service site staff have volunteered to be available to talk about best practices with other WSC site staff. Click the link below for their contact information.
All site staff are required to take the required Core Online Trainings throughout the service term to ensure you have the foundational knowledge needed to successfully manage your AmeriCorps members. Initial enrollment training can be found on our website. All other trainings can be found on TalentLMS (Learning Management System). If you are site staff, and have not received login information for our LMS, contact our training specialist Bryce Bateman.
All member training for program year 2022-23 will be held online.
Every three months, staff from each service site submits a report which highlights the successes and challenges of their WSC/WRC member(s), site progress toward performance measure goals, and what support is needed from WSC/WRC program staff. Quarterly reports will become available at least two weeks before the due date. Contact us if you do not receive an automated reminders from America Learns beginning 2 weeks before each due date.
Quarter 1: December 15th
Quarter 2: March 15th
Quarter 3: June 15th
Quarter 4: September 15th
See the quarterly reporting training below for a general overview of how to submit performance data. For more detailed info on your specific focus area and performance measure, visit our data and performance measurement page.
Questions?
Email WSC Data Analyst Robert Brader or call (360)-890-3524
Washington Reading Corps serves both early learners and students in grades K-4. Select the performance measure instructions for your student population for an overview of performance measurement and data reporting expectations. See the categories below for more detailed information on specific reporting topics.
Similar to LAP (Learning Assistance Program), program participation and student growth data for all students receiving WRC services need to be submitted to OSPI’s CEDARS (Comprehensive Education Data and Research System) database. The due date for this submission is June 30th, 2021.
For more information on data reporting to CEDARS, review our FAQ document and the OSPI CEDARS manual.
Each quarter WRC site staff submit a report through the America Learns system, highlighting member successes/challenges, student progress, and support needed from WRC program staff.
For more information on how to complete the quarterly report, take a look at our quarterly report FAQ, and sample report form, or view our 7 minute quarterly report training video.
Here are a few optional tools that some WRC members and service site staff have found useful:
Volunteer tracking database (.xls)
Family involvement & community partner database (.xls)
Student monthly contact log (.docx)
Student monthly contact log instructions (.docx)
Questions?
Email Data Analyst Robert Brader or call (360) 890-3524
We recommend using either Microsoft Edge or Google Chrome when accessing Timetracker.
TimeTracker is a cloud-based service hours reporting system. Over the course of each month, WSC/WRC members record their service hours in the TimeTracker system. Every two weeks, members will digitally save and submit their timesheet to their site staff. Site staff will review the timesheet, returning the timesheet to the member for corrections if needed, and approving the timesheet if there are no corrections needed. Finally, a site and member services coordinator will review the timesheet and contact site staff if needed.
NOTE: The trainings below are for reference only. To get credit for completing the required training, site staff should access them via their WSC TalentLMS account.
Step 1: Review the 1st training video or read the transcript on how to set up a Secure Access Washington account (SAW) and login to the Time Tracker System. There is also a written job aid with visuals on this process.
Step 2: Notify WSC of the email address you used to create your SAW account.
Step 3: Review the training videos or written transcripts below to learn how to use TimeTracker.
Forgot SAW username or password? Click here.
Experiencing problems in the system? Please contact your Program Coordinator
NOTE: The trainings below are for reference only. To get credit for completing the required training, site staff should access them via their WSC TalentLMS account.
Step 1: Review the 1st training video or read the transcript on how to set up an account and login to the Time Tracker System.
Step 2: Email your Program Coordinator, with your esd.wa.gov email address and which WorkSource office you’re at.
Step 3: Review the training videos or written transcripts below to learn how to use TimeTracker.
Experiencing problems in the system? Please contact your Program Coordinator.
This policy outlines expectations for those overseeing WSC members, including their responsibility regarding informing WSC of site staff changes, member orientation, disciplinary action, and retention strategies.
This Policy applies to the selection of all Washington Service Corps (WSC) AmeriCorps members, including Washington Reading Corps (WRC) and any other AmeriCorps project area managed by WSC.
All WSC AmeriCorps members must pass all grant-required Criminal History Checks in order to be eligible to serve or accumulate service hours in a WSC program.
Service Site Staff are exempt from this requirement. NSCHCs are NOT conducted on these individuals.
This policy outlines the responsibility of site staff to ensure service hours are reported correctly, and to provide their WSC member(s) with the opportunity to fully complete their service requirements.
This policy outlines the responsibility of site staff to ensure member service activities are allowable, and not prohibited by CNCS or WSC.
Abortion services policy details
This policy outlines the process for selecting appropriate alternative service projects, and recording and verifying alternative service hours.
This policy outlines standard practices for member leave under circumstances including holiday leave, administrative hold, disciplinary suspension, armed forces reserves, and jury duty.
This policy outlines expectations surrounding member participation in WSC regional trainings or the WRC institute, and the service site’s responsibility to ensure member attendance and reimburse member travel costs.
Note: Temporary changes to this policy have been made due to the COVID-19 pandemic. Please connect with your Coordinator with questions.
This policy outlines expectations for members and site supervisors when engaging in teleservice, including verifying service, maximum teleservice hours per month, the reporting of teleservice hours, and reasonable accommodations.
This policy outlines expectations for WSC member conduct, site staff responsibility for ensuring members understand rules of conduct, and standard disciplinary procedure.
This policy outlines expectations for WSC member appearance and use of service gear, and site staff’s responsibility to provide guidance on proper attire for the service environment.
This policy outlines expectations for managing member service related accidents and injuries, and site staff responsibility to ensure their member(s) follow WSC procedures in the event of a service-related accident or injury.
This policy outlines expectations for the request and provision of reasonable accommodations, as well as the procedure for filing a discrimination complaint.
Reasonable Accommodation Definitions
Member request for reasonable accommodation form
This Policy/Procedure applies to all Washington Service Corps (WSC) AmeriCorps members, including Washington Reading Corps (WRC), and any other AmeriCorps project area managed by WSC, who wish to request a pro-rated education award due to compelling personal circumstances.
This policy outlines the standard procedure for the transfer of a WSC member from one sponsoring organization to another.
This Policy applies to all Washington Service Corps (WSC) AmeriCorps members, including Washington Reading Corps (WRC) and any other AmeriCorps project area managed by WSC.
Site staff may be granted the ability to refill member positions in the event of a member exiting early as long as the member has not completed more than 30% of their service term and additional member
placements are available.
This policy outlines the standard procedure for managing member deployment for disaster response, and the conditions of deployment.
This form provides guidance on how to help WSC member(s) apply for and receive child care.
Our member exit forms are now online! Contact your coordinator to get started.
Standard Exit
Non-Standard Exit
