Calendar

Below is a combined calendar for both members and site staff. Not all items may apply to you.
Use the navigation at the top of the calendar to view other months or change how dates are displayed.

News desk

We send out communication through govdelivery.com. Monthly bulletins, updates on program changes, and breaking news from past months are archived here.

Forms & resources

Forms

This form is available for your use during member selection. You may send this form to member applicant references in order to learn more about the applicant.

Application reference form (.docx)

Insurance certificate samples to be used as a guide for what should be included on a certificate submitted to WSC.

School districts (risk pools) (.pdf)
Organizations (.pdf)

This form is to be submitted to WSC by a Sponsoring Organization prior to a change in a member’s project site staff during the program year.

Change of site staff form (.pdf)

This form is to be submitted to WSC to document a member’s activities during deployment to aid in disaster response efforts. Reference WSC policy #POL-160, Managing Member Deployment for Disaster Response.

Disaster response field reporting form (.xlsx)

All service-related accidents/injuries need to be reported to WSC/WRC. The effected member completes the first page of the report. Service site staff person completes the second page.

This form does not replace an L&I claim form.

Member incident report (.pdf)

This form is used twice during the member’s service term to document and acknowledge the member’s progress and performance during their service term.

Member performance evaluation form (.doc)

Members will complete this form prior to any alternative service activities. 

Teleservice authorization form

If the Sponsoring Organization ascertains that the Member’s position is the same or substantially similar to that of union-represented employees of the Sponsoring Organization or service site, the Sponsoring Organization must obtain and provide written concurrence of the AmeriCorps placement from the local labor organization. This sample statement provides an example of concurrence by a labor organization.

Sample of Union Concurrence Statement (.pdf)

Media and legislative support

AmeriCorps service terms are often full of noteworthy events. Our best practices for contacting media and legislators contains tips and resources that can help you make the most of your public appearances.

Contacting media and legislators best practices

Any person who is not a WSC/WRC AmeriCorps member, who appears in media shared with us must complete a photo release form before we can include the media in any publication.

Photo release form – English
Photo release form – Spanish

For service projects or community events you’ll be holding throughout the program year involving participation by your WSC AmeriCorps member(s), we would like to know what you may have planned, so we can help generate media coverage.

Please complete and return this questionnaire to your coordinator at least two weeks before your event or project.

Project/event information for media

Outreach resources

The AmeriCorps fact sheet is a concise, two page description of the AmeriCorps national service program.

AmeriCorps fact sheet (.pdf)

The Corporation for National and Community Service operates an ordering system, supplying service sites with official CNCS AmeriCorps marketing materials.

AmeriCorps marketing materials

The CNCS AmeriCorps branding guide describes standards and requirements when using CNCS or AmeriCorps symbols, speaking about AmeriCorps, publishing information related to AmeriCorps on paper, a wesbsite, or social media.

CNCS AmeriCorps branding guide (.pdf)

AmeriCorps, WSC, and WRC logos are available for your use. Follow the CNCS AmeriCorps branding guide when using these logos.

AmeriCorps – Washington (.jpg)
Service Corps (.png)
Reading Corps (.png)

Our recruitment resources are available for your use to promote Washington Service Corps positions in your area. The recruitment flyer contains an overview of member service term requirements and benefits, as well as WSC contact information. Our Service Corps and Reading Corps media templates may also be useful in your local recruitment efforts.

Recruitment plan checklist (.docx)
Recruitment flyer (.pdf)
Newspaper classified ad template (.doc): WSC ; WRC
Newspaper public service ad template (.doc): WSC ; WRC
Craigslist ad template (.doc): WSC ; WRC
Public service radio announcement template (.doc): WSC ; WRC
Blank poster (.doc): WSC ; WRC
Blank poster with pull tabs (.doc): WSC ; WRC

Our recruitment resources are available for your use to promote Washington Service Corps positions in your area. The recruitment flyer contains an overview of member service term requirements and benefits, as well as WSC contact information. Our Service Corps and Reading Corps media templates may also be useful in your local recruitment efforts.

Pre-interview
Screening Applications- 3 common red flags (.docx)
Requirements and benefits of service form (.docx)
AmeriCorps candidate readiness checklist (.docx)
Interview
Recommended interview questions form (.docx)
Post-interview
Recommended reference question form (.docx)

Display a WSC or WRC poster in a conspicuous location at your service site to show support for your member(s).

Service Corps poster (.pdf)
Reading Corps poster (.pdf)

Help us spread the word to potential members, service sites, and supporters. Our tipsheet contains some ideas about how to best promote the AmeriCorps program.

Tipsheet: How to spread the word about WSC/WRC (.pdf)

The WSC program brochure provides a concise description of the Washington Service Corps service requirements and benefits for potential members.

WSC program brochure- English (.pdf)

WSC program brochure- Spanish (.pdf)

Program and grant resources

Training hub 19-20

About our core site staff trainings

  • These trainings are intended for staff persons of organizations who are or will be hosting an AmeriCorps Member.
  • At least one site staff person must review the core trainings, preferably the individual working most closely with your AmeriCorps member,
  • We encourage ALL site staff involved in your AmeriCorps project to take these trainings, so they understand our program.
  • If you have trouble completing any of the trainings by their due date because of illness, vacation, etc., please contact our Training Coordinator, Sabrena Neff.

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Understanding the Member Service Agreement and Position Description Form​

Posted: July 30, 2019​
Complete by: August 06, 2019 or before member start date​
Length: 21 minutes
This training reviews the most important sections of the MSA that have caused the most questions over the years, and provides an overview of the PDF that outlines the day to day Member activities.
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Managing members & preparing for member orientation​

Posted: August 06, 2019​
Complete by: August 13, 2019 or before member start date​
Length: 15 minutes
This training will help you develop a plan for orienting your member to your site and developing a system for how you will manage your member throughout the service term.
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Timesheet training​

Posted by: August 20, 2019​​
Complete by: August 27, 2019 or before member start date​
No description yet. Check back soon!
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Timesheet training​

Posted by: August 20, 2019​​
Complete by: August 27, 2019 or before member start date​
No description yet. Check back soon!

Service requirements & calendar due dates​

Posted by: September 03, 2019​​
Complete by: September 10, 2019
No description yet. Check back soon!

Member Retention​

Posted by: February 4, 2020​​
Complete by: February 18, 2020​
No description yet. Check back soon!

Member Exits

Posted by: May 26, 2020​​
Complete by: June 9, 2020
No description yet. Check back soon!

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CEDARS student data (WRC K-4 public schools only)​

Posted by: October 15, 2019​​
Complete by: October 29, 2019
No description yet. Check back soon!
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Quarterly Reporting

Posted by: October 29, 2019​​
Complete by: November 12, 2019
No description yet. Check back soon!
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Completing your member evaluation

Posted by: January 7, 2020​​
Complete by: January 21, 2020
No description yet. Check back soon!

Member trainings

Members are required to take online core trainings and attend one in-person training. All member training will be provided through WSC’s new LMS (learning management system).This information can be found on the WSC website under the Member Training Hub tab and will be updated with the 19/20 program year information by August 20, 2019. In the meantime,  see below for the dates of the upcoming in-person training.  

WSC members

Your WSC AmeriCorps member’s in-person training location will be provided to you and your member by August 20th  and will be posted on the Training Hub. 

WSC In person training dates:
  • October 16, 2019: Lynnwood, WA
  • October 23, 2019: Grand Mound, WA
  • October 29, 2019: Wenatchee, WA

WRC members

All WRC members will attend a training in Grand Mound in November.

WRC In person training date:
  • November 13th-15th: Grand Mound, WA

Reporting

Quarterly reporting

Every three months, staff from each service site submits a report which highlights the successes and challenges of their WSC/WRC member(s), site progress toward performance measure goals, and what support is needed from WSC/WRC program staff. Quarterly reports will become available at least two weeks before the due date. Contact us if you do not receive an automated reminders from America Learns beginning 2 weeks before each due date.

Quarterly report due dates

Quarter 1: December 16th, 2019
Quarter 2: March 16th, 2020
Quarter 3: June 16th, 2020
Quarter 4: September 15th, 2020

Performance reporting instructions

Service Corps

We have detailed performance measure instructions for each of our seven focus areas.

Questions?
Email WSC Data Analyst Robert Brader or call (360)-890-3524​

Reading Corps

Similar to LAP (Learning Assistance Program), program participation and student growth data for all students receiving WRC services need to be submitted to OSPI’s CEDARS (Comprehensive Education Data and Research System) database. The due date for this submission is June 31st, 2020.

For more information on data reporting to CEDARS, review our FAQ document and the OSPI CEDARS manual.

Each quarter WRC site staff submit a report through the America Learns system, highlighting member successes/challenges, student progress, and support needed from WRC program staff.

For more information on how to complete the quarterly report, take a look at our quarterly report FAQ, and sample report form.

Questions?
Email WRC Data Analyst Andrew Kuka or call (360)-890-3521.

TimeTracker

TimeTracker is a cloud-based service hours reporting system. Over the course of each month, WSC/WRC members record their service hours in the TimeTracker system. Every two weeks, members will digitally save and submit their timesheet to their site staff. Site staff will review the timesheet, returning the timesheet to the member for corrections if needed, and approving the timesheet if there are no corrections needed. Finally, a site and member services coordinator will review the timesheet and contact site staff if needed.

TimeTracker compatible browsers

We strongly recommend using either Internet Explorer or Google Chrome when accessing Timetracker.

New to TimeTracker? Follow the steps below:
For non-ESD staff, and members who do not have an esd.wa.gov site email address

Step 1: Review video or read written job aid on how to set up a SecureAccess Washington account (SAW).

Step 2Notify WSC of the email address you used to create your SAW account.

Step 3: Review the training videos or written instructions below to learn how to use TimeTracker.

For ESD staff, and members with an esd.wa.gov email address (Technology & Resource Navigators)

Step 1: Email Site and Member Service Lead, Jasper Marino, with your esd.wa.gov email address and which WorkSource office you’re at.

Step 2: Review the training videos or written instructions below to learn how to use TimeTracker.

Instructions
Video instructions

For the best experience, we strongly recommend you watch these videos in the following order.

Written instructions

To get started visit the TimeTracker login page

Forgot SAW username or password? Click here.

Experiencing problems in the system? Please contact your Program Coordinator.

Policies & procedures

Member management

This policy outlines expectations for those overseeing WSC members, including their responsibility regarding informing WSC of site staff changes, member orientation, disciplinary action, and retention strategies.

View POL#105

This policy outlines the responsibility of site staff to ensure service hours are reported correctly, and to provide their WSC member(s) with the opportunity to fully complete their service requirements.

View POL#120

This policy outlines the responsibility of site staff to ensure member service activities are allowable, and not prohibited by CNCS or WSC.

View POL#121

This policy outlines the process for selecting appropriate alternative service projects, and recording and verifying alternative service hours.

View POL#122
Alternative service form

This policy outlines standard practices for member leave under circumstances including holiday leave, administrative hold, disciplinary suspension, armed forces reserves, and jury duty.

View POL#123

This policy outlines expectations surrounding member participation in WSC regional trainings or the WRC institute, and the service site’s responsibility to ensure member attendance and reimburse member travel costs.

View POL#124

This policy outlines expectations for members and site supervisors when engaging in teleservice, including verifying service, maximum teleservice hours per month, the reporting of teleservice hours, and reasonable accommodations.

View POL#125
Teleservice approval & verification form

This policy outlines expectations for WSC member conduct, site staff responsibility for ensuring members understand rules of conduct, and standard disciplinary procedure.

View POL#130

This policy outlines expectations for WSC member appearance and use of service gear, and site staff’s responsibility to provide guidance on proper attire for the service environment.

View POL#131

This policy outlines expectations for managing member service related accidents and injuries, and site staff responsibility to ensure their member(s) follow WSC procedures in the event of a service-related accident or injury.

View POL#133
Member incident report form

This policy outlines expectations for the request and provision of reasonable accommodations, as well as the procedure for filing a discrimination complaint.

View POL#140
Member request for reasonable accommodation form

This policy outlines the standard procedure for the transfer of a WSC member from one sponsoring organization to another.

View POL#150

This policy outlines the standard procedure for managing member deployment for disaster response, and the conditions of deployment.

View POL#160

This form provides guidance on how to help WSC member(s) apply for and receive child care.

View childcare benefits form

Member exit

Complete the following steps to ensure that your member exits their AmeriCorps term on time and are recognized for all the service hours they completed.

Review our instructions to confirm which forms must be submitted in accordance with the type of exit appropriate to your member.

There are 6 different types of member exits:
a. Standard, end of scheduled term
b. Early exit, non-compelling, for cause, project decision
c. Early exit, compelling, pro-rated award requested by both primary site staff and member
d. End of term, not enough hours, compelling, pro-rated award requested by both primary site staff and member
e. End of term, not enough hours, non-compelling, no pro-rated award requested

Send all forms in one complete packet to your coordinator within 5 business days of your member’s exit date. 

Confirm all of your member’s timesheets have been submitted and approved.

Sign in to the TimeTracker to check.

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